GLOBAL Privacy Policy for careers.axapartners.com website

AXA Partners respects your privacy and ensures that all the personal data it handles is processed in accordance with best confidentiality practices and the applicable laws on data protection, and notably the European Union General Data Protection Regulation n°2016/679 (GDPR). The objective of this notice is to present the several processing of your personal data carried out when you are an employee or a new joiner of AXA Partners. The processing operations presented are those carried out through www.careers.axapartners.com website (the “Site”).  For any information relating to the processing of your personal data as a customer of an AXA Partners entity, please refer to the documentation that you receive when you adhere to a policy, such as the general terms and conditions of your insurance policy.

Table of contents
Update of the present notice on the protection of your personal data. 2
 Who are the Data controllers of your personal data?. 4
What are your rights to your data?. 4
How to contact the DPO or exercise your rights?. 5
 How to make a complaint to a Supervisory Authority?. 5
For what purposes and in what way is your personal data processed?. 5
Contract performance & legal and pre-contractual obligations related to labor law.. 7
Is an automated decision made in the context of this processing?. 8
 Where do your personal data come from?. 8
To whom do we disclose your personal data?. 8
Is your personal data transferred outside the European Union?. 8

Update of the present notice on the protection of your personal data

AXA Partners may update this Privacy Notice from time to time in response to changing legal, technical, or business developments. When updating this privacy notice, AXA Partners will take appropriate measures to inform you, consistent with the significance of the changes made. AXA Partners will obtain your consent to any material changes in this Privacy Notice if and where this is required by applicable data protection laws. This Privacy Notice was last updated on December 14^th, 2022.

Countries	Names of recruiting AXA Partners entities	Registered offices
Algeria	Inter Partner Assistance Algérie Spa	76 Boulevard Krim Belkacem 16000 Alger
Argentina	AXA ASSISTANCE ARGENTINA S.A.	Calle Maipú Nº 255 piso 17º C1084ABE Buenos Aires
Belgium	Inter Partner Assistance	166 Avenue Louise 1050 Bruxelles
Canada	AXA Assistance Canada Inc.	2001 Boulevard Robert-Bourassa, bureau 1850 H3A2L8 Montréal
Chile	AXA Asistencia Chile S.A.	Josué Smith Solar n° 390, Providencia 7500000 Santiago
China	AXA Assistance (Beijing) Co, Ltd	Room 1201, Prime Tower, NO. 22 Chaoyangmenwai Street, Chaoyang District Beijing, P.R. China 100020 Beijing
	AXA Partners CLP Consulting Services (Beijing) Limited	11/F North Tower, Beijing Kerry Centre, No.1 Guang Hua Road, Chaoyang District 100020 Beinjing
Colombia	AXA Asistencia Colombia S.A.	Calle 86 # 10-88 Piso 4 Torre empresarial la Cabrera 110221 Bogota
	AXA Asistencia IPS SAS	Carrera 65 # 81-28 Parque Empresarial Entre-Rios 111221 Bogota
	AXA Partners CLP Operaciones Columbia S.A.S	401A Torre Empresarial La Cabrera 110221 Bogota
Czech Republic	AXA Assistance CZ s.r.o.	Hvězdova 1689/2a, 140 62 Praha
Denmark	AXA Partners Denmark, filial af AXA Partners SAS, Frankrig	Dalbergstrøget 9 Taastrup 2630 Kobenhavn
Finland	AXA Partners Suomen Sivuliike	Hameentie 15 500 Helsinki
France	AXA Assistance France	6 rue André Gide 92320 Châtillon
	AXA Partners Holding SA	6 rue André Gide 92320 Châtillon
	AXA Partners SAS	51, rue des 3 Fontanot 92000 Nanterre
Germany	AXA Assistance Deutschland GmbH	Colonia-Allee 10-20 51067 Köln
	AXA Partners S.A.S., Zweigniederlassung, Deutschland	Martin Behaim Strasse, 22 63263 Neu-Isenburg
	Inter Partner Assistance Service GmbH	Colonia-Allee 10-20 51067 Köln
Greece	AXA Partners SAS Greek Branch	5 Koumbari St (2nd Floor) 10674 Athens
	Inter Partner Assistance SA, Greek Branch	377 Syggrou Avenue 17564 Palaio Faliro
Hong Kong	Inter Partner Assistance Hong Kong Limited	3806, Central Plaza 18 harbour Road Hong Kong
Italy	AXA Partners SAS – Italian Branch	Corso Como, 17 20100 Milano
	Inter Partner Assistance S.A. – Italy Branch	Via Carlo Pesenti, 121 00156 Roma
	Inter Partner Assistance Services Srl	Via Carlo Pesenti, 121 00156 Roma
Japan	AXA Assistance Japan KK	NBF Takanawa Building 7F 1-3-13 Takanawa Minato-ku 108-0074
UK	AXA Assistance (UK) Limited	The Quadrangle, 106-118 Station Road RH1 1PR Redhill
	AXA Partners SAS - UK Branch	Building 6 Chiswick Park 566 Chiswick High Road Chiswick W4 5HR London
	AXA Travel Insurance Limited	The Quadrangle, 106-118 Station Road RH1 1PR Redhill
	Global Insurance Management Group plc (GIM)	7th Floor Eaton House, 1 Eaton Road CV12FJ
Ireland	AXA Assistance Ireland Limited	Unit 13, Kilmartin Retail Park, Dublin Road Athlone
	AXA Partners - Ireland	Building 7000 Atlantic Avenue Westpark V14 YF90 Shannon
Malaysia	AA International Hub Sdn. Bhd	Level 2, Tower 1, Avenue 5, Bangsar South City 59200 Kuala Lumpur
	Asia Assistance Network (M) Sdn. Bhd.	Level 2, Tower 1, Avenue 5, Bangsar South City 59200 Kuala Lumpur
Mexico	AXA Assistance Mexico S.A. de C.V.	Lago Victoria # 74 piso 6 Colonia Granada Delegacion Miguel Hidalgo 11520 Mexico City
	AXA Partners CLP OPERACIONES S DE RL DE CV	Benjamin Hill 1, Piso 1 Col. Hipodromo Condesa 6170 DEL. CUAUHTEMOC
Morrocco	AXA Assistance Maroc	128, rue lahcen ou idder 20490 Casablanca
Norway	AXA Partners SAS – Norway Branch	Karenslyst allè 2 214 Oslo
Panama	AXA Assistance México, Sucursal Panama, S.A	Via Espana Plaza corregimiento de Pueblo Nuevo 507 Panama
Philippines	Assist & Assistance Concept Inc.	28 A Chatham House 116 Valero corner Rufino Streets Salcedo Village 1227 Makati
Peru	AXA Assistance Peru SAC	Calle Antequera 535 San Isidro 15046 Lima
Poland	AXA Partners Spółka Aksyjna Oddział W Polsce	ul. Prosta 68 00-838 Warsaw
	Inter Partner Assistance Polska S.A.	ul. Prosta 68 00-838 Warsaw
Portugal	AXA Assistance Serviços Portugal S.A.	Avenida da Liberdade nº38, 7º andar, 1269-069 Lisboa
	AXA Partners Sucursal Em Portugal	Avenida Duque de Avila 46 3C 1050-085 Lisboa
	Inter Partner Assistance S.A. - Sucursal	Avenida da Liberdade nº38, 7º andar, 1269-069 Lisboa
Spain	AXA Partners SAS Sucursal En España	Luchana 23, 5th Floor  28010 Madrid
	Inter Partner Assistance Servicios España, S.A.	Arequipa, 1. 3ª PTA, ESC 2,3 Y 4 28043 Madrid
	Inter Partner Assistance, S.A., Sucursal en España	Arequipa, 1. 3ª PTA, ESC 2,3 Y 4 28043 Madrid
Sweden	AXA Partners Sweden Filial	Drottninggatan 25, 3 Floor 11151 Stockholm
Switzerland	AXA Partners SAS – Zurich Branch	Badenerstrasse 549 8048 Zurich
Taïwan	Inter Partner Assistance Taïwan Limited	Level 54 HOPEWELL CENTER 183 QUEEN'S ROAD EAST 5 Hanoi Road Tsim Sha Shui Hong Kong
Thailand	Inter Partner Assistance Company Limited	No. 9, The G Tower Grand Rama 9, 18th floor, Unit GS01-04, Rama 9 Road, Huaykwang 10310 Bangkok
Turkey	AXA Partners CLP Finansal Hizmetler Anonim Sirketi	Kisikli mah. Bosna bulvari nato yolu - No:39 Çamli 34760 Usjudar-Istanbul
	Inter Partner Assistance Yardım ve Destek Hiz. Tic. Ltd. Şti.	Saray mah. Site Yolu cad. Anel İş Merkezi No:5/13-14 Kat:5, 34768 Ümraniye / İstanbul
United States of America	AXA Assistance USA Inc.	703 Waterford Way Suite 390 FL 33126 Miami

 Who are the Data controllers of your personal data?

The relevant AXA Partners local entity you applied for as referenced in the job description (identified by ) and, if applicable, the AXA Partners local entity you have been recruited by at the end of the recruitment process (identified by) acts as Data Controller in the processing of your personal data, meaning that it determines the purposes and means of the processing of the said data.

The data controller is referred to in this notice as "AXA Partners" or " Data Controller" or "we" or "us".

What are your rights to your data? In accordance with the GDPR, you have the right to: Access to your personal data: you have the right to request access to the personal data we process about you, and to obtain a copy of that data, directly via your online account for application data if applicable, Rectify your personal data: you have the right to ask AXA to rectify or complete the personal data that we process about you that are inaccurate, incomplete, or not up to date, directly via your online account for application data if applicable, Request the limitation of the processing of your personal data: you have the right to ask AXA to limit the processing of your personal data. This means that the Data Controller may simply keep your data but may not process or use it in any other way, Request the deletion of your personal data: you have the right to ask AXA Partners to delete your personal data, directly via your online account for application data if applicable, Decide what happens to your personal data after your death (For France only according to the French data protection regulator): you have the right to give AXA Partners instructions as to how your personal data should be used after your death. Based on the legal basis for the processing of your personal data described in the table below, you have also the right to: Right to portability of your personal data: you have the right to receive the personal data you have provided to us in a suitable format and have the right to transfer that data to another data controller without us interfering but only data processed in the context of contract performance and pre-contractual obligations in the context of the administrative management of staff during the pre-boarding process if you are recruited, and  in the context of the newsletter where the processing is based on your consent, Withdraw your consent to the reception of the newsletter at any time by clicking the link at the bottom of each newsletter, as the processing of your personal data is based on your consent.   Modify your cookies preferences via the cookie banner when connecting on the Site for the first time or by clicking on the link “Cookie Preferences” at the footer of the Site. How to contact the DPO or exercise your rights? If you have any questions, complaints, or comments regarding this information notice or to exercise your rights listed above, please address them by sending an email to recruit.data.request@partners.axa. Your request will then be redirected accordingly to the relevant DPO. AXA Partners may ask you for additional information to confirm your identity and/or to assist locating the data you are seeking.  How to make a complaint to a Supervisory Authority? You have the right to raise concerns about how your personal data is being processed with a competent supervisory authority, in the Member State of your habitual residence, place of work or place where you think an alleged infringement to your rights occurred. The list of data protection authorities in the European Union is available through the following link: https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm. For non -EU countries, please refer to the website of your local data protection authority.

How do we ensure the sECURITY OF YOUR PERSONAL DATA?

Is the provision of your personal data mandatory?

Whether or not the provision of your personal data to AXA Partners is mandatory will be indicated to you at the time of collection of such data (e.g., by an asterisk on the collection form). If you do not provide the personal data identified as mandatory, AXA Partners may be unable to manage properly your recruitment, administrative management of your preboarding or the sending of newsletters on job applications.
 IN what way is your personal data processed and For what purposes?

What is the purpose n°1?	What is the legal basis?
Newsletter: sending you job offers at your own request only;	Your Consent (opt-in) to subscribe to the newsletter via the website by entering your mail address.
What personal data do we process about you?	How long will your personal data be kept? (Retention periods determined in accordance with the legislative and regulatory, statutory, conventional or contractual provisions)
Your identification data (contact): email address, Your connection data: username.	Immediate deletion as from withdrawal of consent (opt-out) via the link directly accessible at the bottom of each newsletter.

What is the purpose n°2?	What is the legal basis?
Recruitment Processing and answering your job application(s) uploaded online; Sharing your contact details and your professional information to other AXA Partners entities that your profile may be of interest.	Our legitimate interests to process your application by assessing your ability to fit the job offered and by measuring your professional aptitudes (qualifications, experience, etc.).
What personal data do we process about you?	How long will your personal data be kept? (Retention periods determined in accordance with the legislative and regulatory, statutory, conventional or contractual provisions)
Your identification data: first name, last name, place of residence, phone number, personal email address, salary expectation, date of birth or age, photo, nationality (each as might be collected on Your resume but is not requested by Us); Your personal life data: family situation, hobbies (each as might be collected on Your resume but is not requested by Us); Your professional data: resume, education history, job position/title, school grades (optional data on Site), professional experiences, social professional network profiles (each an optional data on the Site) Your connection data to the Site: username, password, IP/MAC address, technical cookies, performance & third-party cookies (optional)	Country where the AXA Partners entity you apply for is based Retention period necessary for the AXA Partners entity you apply for to study Your application according to local regulation (as from submission date of Your application) Algeria 5 years before purge (2 years in active base then 3 years in archive) Argentina Canada Chile China Colombia Denmark France Finland Ireland Norway Panama Portugal United Kingdom Sweden Turkey Ecuador (for AXA Assistance Peru SAC) 7 years before purge (6 years in active base then 1 year in archive) Peru Italy 10 years and 1 month before purge (9 years in active base then 1 month in archive) Japan Belgium 6 years before purge (5 years in active base then 1 year of archive) Hong Kong 2 years and 1 month before purge (2 years in active base then 1 month in archive) Malaysia Philippines Germany 7 months before purge (6 months in active base then 1 month in archive) Spain Czech Republic 13 months before purge (1 year in active base then 1 month in archive) Thailand Greece 18 months before purge (6 months in active base then 1 year in archive) Mexico 7 years before purge (2 years in active base then 5 years in archive) Morocco 5 years and 1 month before purge (5 years in active base then 1 month in archive) Poland 2 years before purge (1 year in active base then 1 year in archive) Taiwan 6 years before purge (2 years in active base then 4  years in archive) Switzerland 6 months before purge (2 months in active base then 4 months in archive) United States of America 7 years and 1 month before purge (7 years in active base then 1 month in archive)

What is the purpose n°3?	What is the legal basis?
Administrative management of staff:  (pre-boarding process of future new starters once they have accepted a job offer)	Contract performance & legal and pre-contractual obligations related to labor law We need you, as a soon-to-be employee, to provide relevant documentation for your onboarding to enable proper contract performance and for us to comply with legal requirements related to labor law.
What personal data do we process about you?	How long will your personal data be kept? (Retention periods determined in accordance with the legislative and regulatory, statutory, conventional or contractual provisions)
Your identity-related data: first name, last name, gender, date of birth, nationality; Your personal-life data: personal email address; Your professional data: job position/title, education history, employee number, employer identification number, training; Your connection data: username; Your financial data: salary, actual variable pay; Your health-related data: disabilities, blood type A unique and external number identifying You: your social security number (“NIR” in France which is considered as sensitive data by the French data protection regulatory authority); Criminal offences or convictions and judicial-related data concerning You: extract of judicial record.	Country where the AXA Partners entity You are about to join is based Maximum retention period of the data relating to the account (as from employment termination) Maximum retention period of the HR documents (as from employment termination) Argentina 5 years 5 years Canada 5 years 7 years Chile 5 years 5 years Colombia 5 years 10 years Ecuador (for AXA Assistance Peru SAC) 10 years 10 years France 5 years 5 years Ireland 6 years 6 years Mexico 5 years 5 years Panama 5 years 10 years Spain 5 years 5 years United Kingdom 7 years 7 years United States of America 7 years 7 years Retention periods vary depending on the local laws applicable to the AXA Partners entity recruiting You and depending on the HR documents. For more information on the detailed and specific storage periods per document type, please address your request to recruit.data.request@partners.axa.

Is an automated decision made in the context of this processing?

 Where do your personal data come from?

To whom do we disclose your personal data?

• The local AXA Partners entity involved: authorized persons who intervene in the hiring process such as human resources (recruiters only), the persons involved in your interview process, the manager(s) involved in your recruitment process and the Services and Onboarding team once you are about to be recruited.

• Third party provider of the online portal for You to upload and store attachments (CV) at the preboarding stage once the recruitment process completed
• Third party providers providing a cloud/data hosting service of the website and portals enabling You to submit applications and upload documents
• Third party authorized persons of the IT providers in charge of the configuration, support and maintenance of the Site’s module

Is your personal data transferred outside the European Union?

1. By signing, with the recipient of the data, the Standard Contractual Clauses adopted by the European Commission. You may obtain a copy of the signed Standard Contractual Clauses by requesting it by sending an email to recruit.data.request@partners.axa.
2. Or when your personal data is transferred to other entities of AXA, with Binding Corporate Rules (https://www.axa.com/en/about-us/our-commitments - “Find out more” section).